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Expert Corner

Intellectual Property expert

Patent translation:Translation Agency or IP Firm? Traduction de brevet : Agence de traduction ou Cabinet PI ?

 This article was inspired by a recent discussion started on Linkedin (Intellectual Property Professional Group). The topic dealt with the choice of patent translation supplier: translation agencies or foreign IP firm. The article aims at providing a more complete reply to the discussion. 

The first point I would make is that no two translation agencies are the same, the same can be said for IP firms.

 

Patent translation agencies:

 

The degree of specialisation in patent translation will vary from agency to agency. Some agency will list patent translation amongst a plethora of other types of translations. Asking an agency for details of the number of patent translations, number of patent words translated and clients of the firm will help determine the degree of specialisation of the agency. Patent translations are so specific only an experienced patent translator should be used. A small or irregular amount of patent translation projects may not only indicate that an agency may not have a suitable patent translator with the relevant technology on their books, it often means that they may not have project editors, checkers or coordinators experienced in the fields of patent. The lack of patent translation experience may also lead to the delivery of a patent translation which may need to be re-formatted to be accepted by the local patent offices. Clear instructions on the part of the client should help translation agencies. There may also be issues of understanding of the text and key terminology often found in translations where the lack of patent experiences shows.

 

The internal quality procedures will also be a major differential. It is important to find out how the translation agencies work. Asking for a detailed translation work flow will be help understand and be an indication of the quality standards of an organisation. Requesting a test translation could also help in the choice of provider, providing someone in your organisation or a trusted third party is able to check the translation. Obtaining information about the professional indemnity insurance of the agency is also important. Most end users of such translations will request a certification of the translation. This is a requirement to mention at the time of ordering the translation. Finally it is important to also check if such a translation will be accepted by the firm performing the filing of the translation. Some firms prefer to check the quality of the translation, any changes may be charged on an hourly basis resulting in more cost for the translation. It is important to understand the implications of an error in the translation and also where the responsibility lies in such situations. The end purpose of the translation may be a determining factor in the choice of translation supplier.

 

Patent translations supplied by IP firms

 

 IP firms also differ in their organisation. Some firms (a minority of them) have in-house patent translation departments, other firms will rely on an external network of translators. These translators often work on a freelance basis and may perform translation for translation agencies and/or other IP Firms. Finding out about the translation work flow is also very important, whether the translation is performed in-house or whether an external translator has been used. In my post on Linkedin I talked about the environment in which a translator works which I believe is key: “It is important to make sure the translator works exclusively into his or her native language. Important also to know if the translator works as part of a team (having access to other professional translators both in the source and target language is vital). Equally important to find out if the translator has access to a native speaker patent attorney and a patent attorney expert in the field of the patent during the translation process. It is also interesting to find out if the translator is working in-house or on a freelance basis. It is good to know what interaction (if any) there is regarding queries/questions which might arise. I would also say it is key to know about the translation process, to find out if the translations are checked by comparing the source text to the target text for example. Asking for the typical daily output of a translator is also very informative: has the translator been allowed enough time to perform the translation?”

 

For both Translation agencies and IP firms, the coordination of the translation and management of the translators impacts on the quality of the translation. Even the most experienced patent translators may make errors, omit reference numbers or forget to translate paragraphs. It is essential that checking procedures are in place and periodic audits verify that such procedures have been adhered to. The translator should ensure that he/she performs various levels of checking to ensure that the terminology, the reference numbers, the format are all correct. On receipt of the translation from the translator it is imperative that an independent check takes place. A translator would have worked an estimated 6-7 days on a 10,000 word translation and an independent check will ensure any inaccuracies can be picked up before the translation is delivered or filed. Periodic audits also help companies keep the checking procedures and training of the translators up to date.

 

L’inspiration pour cet article vient d’une discussion récente commencée sur Linkedin (Intellectual Property Professional Group). Cette discussion portait sur le choix de fournisseur de traduction de brevet. Cet article a pour but de répondre à la question de façon plus complète.

 

La première chose à souligner est que toutes les agences de traduction ne se ressemblent pas et que ceci est également vrai pour les Cabinets PI.

 

Agences de traduction de brevet :

 

Le degré de spécialisation en matière de traduction de brevet est différent d’une agence à l’autre. Certains cabinets ou agences de traduction font état d’expérience en matière de traduction de brevet en faisant figurer les brevets parmi un nombre très élevé d’autres types de traductions dont ils sont « spécialisés ». Il est important de demander à l’agence des renseignements sur le nombre de traductions de brevet réalisées, le nombre de mots de brevet traduits et sur le type de clients de l’agence afin de déterminer son degré de spécialisation.

 

Les traductions de brevet sont si spécifiques que seuls des traducteurs de brevet expérimentés doivent être utilisés. Un nombre peu élevé et un travail irrégulier sur des projets de traduction de brevet peuvent indiquer qu’une agence peut ne pas avoir de traducteur de brevet approprié à votre technologie parmi ses contacts, cela indique souvent qu’ils n’ont pas de coordinateurs de projet, de correcteurs ou vérificateurs dont l’expérience en matière de traduction de brevet est suffisante. Le manque d’expérience en traduction de brevet peut également résulter en la livraison d’une traduction de brevet qui doit être remise en format avant d’être acceptée par les Offices nationaux de brevet. Des instructions claires de la part du client devraient aider les agences de traduction. Il se peut également qu’il y ait des problèmes de compréhension du texte ou des problèmes de traduction de terminologie clé, tout manque d’expérience en matière de traduction de brevet est souvent manifeste à la simple lecture de la traduction.

 

Les procédures de qualité internes peuvent constituer un point de différence important. Il est important de se renseigner sur la façon dont les agences de traduction travaillent. Demandez une description détaillée de leur procédure de traduction, cela vous aidera à comprendre comment le cabinet travaille et vous permettra d’apprécier leurs normes de qualité. Le fait de demander une traduction test pourra vous aider à choisir un fournisseur, à condition que vous ayez parmi votre entourage une personne de confiance qui pourra vérifier la traduction. L’obtention d’information concernant l’assurance professionnelle de l’agence est aussi importante. Il est fréquent que les personnes qui se serviront de la traduction demandent une attestation signée par le traducteur. Il est important de faire part de cette demande au moment de passer commande de la traduction. Assurez-vous également qu’une telle traduction (réalisée par une agence de traduction de votre choix) sera acceptée par le Cabinet PI qui en effectuera son dépôt. Certains cabinets préfèrent vérifier la qualité de la traduction, toute modification pourra vous être facturée sur la base du temps passé ce qui augmentera le coût de la traduction. Il est important de comprendre les conséquences d’une erreur dans la traduction et de savoir qui portera la responsabilité dans un tel cas de figure. Le but de la traduction devrait être un facteur déterminant dans le choix du fournisseur de traduction.

 

Traductions de brevet fournies par des Cabinets PI

 

Les cabinets PI peuvent également avoir des modèles d’organisation très différents. Certains cabinets (une minorité) ont des départements de traduction en interne, d’autres cabinets confient leurs traductions à un réseau de traducteurs externes. Ces traducteurs travaillent souvent de façon indépendante (auto-entrepreneur) et peuvent réaliser des traductions pour des agences de traduction et / ou pour des cabinets de propriété intellectuelle. Il est important de connaître la façon dont ces cabinets travaillent, si les traductions sont réalisées en interne ou en externe.

 

Dans ma réponse à la discussion sur Linkedin, j’ai parlé de l’environnement dans lequel un traducteur travaille, un aspect très important à mon avis : « Il est important de s’assurer que le traducteur travaille exclusivement vers sa langue maternelle. Il est également important de savoir si le traducteur travaille au sein d’une équipe (l’accès à d’autres traducteurs professionnels de langue maternelle du texte source comme du texte cible est essentiel). Il est tout aussi important de savoir si le traducteur peut avoir accès à un agent de brevet de langue maternelle et à un agent de brevet dont l’expertise porte sur le domaine d’invention du brevet au cours du processus de traduction. Il est également intéressant de savoir si le traducteur travaille en interne ou en externe, de connaître le degré d’interaction (s’il est possible au traducteur de poser des questions) en cas de question. Renseignez-vous sur le processus de traduction, il est tout particulièrement important de savoir si les traductions sont vérifiées en comparant le texte source au texte cible par exemple. Demandez simplement le nombre de mot qu’un traducteur traduit en moyenne par jour, vous pourrez juger si le traducteur passe un temps suffisant à travailler sur la traduction de votre brevet. »

 

La coordination des traductions et la gestion des traducteurs ont pour les agences de traduction comme pour les cabinets PI un impact sur la qualité des traductions. Tout traducteur, même parmi les plus expérimentés, peut faire des erreurs, omettre des numéros de référence ou sauter un paragraphe. Il est essentiel que des procédures de vérification soient en place et que des audits soient organisés de façon périodique pour s’assurer que ces procédures ont été respectées. Le traducteur doit effectuer différentes vérifications afin de s’assurer que la terminologie, les numéros de référence et le format sont tous corrects. Lorsqu’une traduction est livrée par un traducteur externe, il est impératif qu’une vérification soit organisée. Un traducteur peut avoir travaillé pendant 6 à 7 jours sur la traduction et une vérification par une tierce personne garantira que toutes rectifications devant être réalisées le seront avant que la traduction soit déposée ou livrée au client. Des audits réguliers aident également les entreprises à mettre à jour leurs procédures de vérification et leurs formations.

 

 

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